Document Imaging
Why Scan Your Documents Now?
SecurShred is dedicated to providing a full cycle Electronic Document Management (EDM) solution for your business, from planning and preparation of the digital transition of your records, to implementing a private online document repository for your documents, and to the secure destruction of paper records. Every business – financial services, retail, manufacturing, education, government and others – will benefit from affordable technology that assists in capturing, storing and retrieving information.
For certain industries, such as health care, the migration to the electronic health record for each patient is mandatory, and incentives exist to help providers convert to digital form. Converting your records will take planning and an investment of time and resources to reach demonstrated use and achieve long term benefits. Scanning and storing electronic documents is the first step to the electronic record transition.
Document Imaging and Electronic Storage is a multi-step process. SecurShred uses the Digitech Systems suite of conversion software to capture and assure clarity, readability, and retrievability of your records.
Document Imaging Service Bureau
Prepping:
Service Bureau professionals make each page ready for scanning by removing staples, paperclips, eliminating duplicate forms, aligning edges, removing envelopes and sizing smaller pages for readability. Every page of the file is prepped prior to the scanning process.
Scanning:
We use state of the art PaperFlow™ software to capture each image and create the readable, useable electronic document. PaperFlow™ is the most powerful, complete and full-featured document capture and indexing system on the market. It ensures
the highest quality of each document with image cleanup capabilities.
Indexing and Quality Assurance:
Indexing verifies the number of documents in a file and places them in a simple hierarchy to create an electronic “file cabinet” for your records. We bring order to your document hierarchy where there may have been none. Our quality assurance process uses QCFlow™ to verify that captured data has been scanned and indexed properly while guaranteeing the quality of scanned images. This assures an easily searchable, secure electronic document for future retrieval and use.
Exporting for Easy Retrieval:
Your records are exported to ImageSilo®, your own EDM system or DVD. Records are now easily searchable and retrievable at all times to improve the performance of your business.
Any Document. Anywhere. Anytime.
SecurShred brings your business online document and content management retrieval with ImageSilo®, a robust, off-site, ultra-secure online document and content management system.
It is specifically designed to facilitate management, access, and flow of company information for organizations of any size. It is a safe, secure path on a private network with 24/7 access to your documents from any internet accessible computer. Once documents are scanned, you are a keystroke away from any invoice, correspondence, or record in your entire corporate
or personal database.
Leveraging technology from ImageSilo®, PaperVision® Enterprise is the software retrieval and delivery system for your documents. It allows unlimited scalability and reliability, vigorous security and state of the art interoperability. This desk or web-based solution gives you access to your corporate data. PaperVision® Enterprise supports viewing of over 250 file types, from graphics to word processing presentations. CAD drawings, spreadsheets, scanned pages and Adobe®PDF files can be seamlessly viewed as one document. Highly advanced search engines make documents easier to find. Email, fax and print are supported, as are migration tools for portability.
The Benefits of Electronic Document Management are Measurable
- Protect your most important business assets, your information. A lost or damaged record can translate into lost revenue.
- Simplify Disaster Recovery. Protect your data physically and electronically with controlled access and 24/7 system monitoring.
- Enhance client record security. Implement information policies with multiple layers of security. Gain audit confidence with documented evidence of security control, audit trails, user activity
and document or record history. - No waste of valuable office space to house filing cabinets.
- Achieve compliance with industry regulations.
- Improve process efficiency. Retrieve a record and answer your clients’ questions on the spot.
- Free up your IT department from management of growing amounts of data with scalable and maintenance-free storage.
- Convert capital expenditures into tax deductible operating expenses.
Compare the cost of in-house scanning vs. SecurShred solutions
In-house scanning is a costly process. Your business may:
- use valuable employee time
- invest in expensive scanning equipment and software
- pay for off-site record storage or use valuable office space
- create poorly categorized documents, duplicate pages or inaccessible records
- lose valuable opportunity and productivity with customers.
100 standard storage boxes could take up to 12 months of full-time employee work to convert to electronic documents. SecurShred document imaging solutions can save every business at least 50% in time and money.
