Record Storage
Safe. Secure. Accessible. Cost Efficient.
The SecurShred corporate records storage center helps our customers save up to 50% on costs associated with storage space, personnel and records management. Located in Vermont, the facility is climate controlled, protected from fire, water, and theft, and security monitored 24/7. The corporate records storage center uses state of the art computerized inventory controls to provide trackable information on your records at all times. Your documents are accessible to you and can be retrieved by the whole box or single file within 24 hours of your request.
The ONLY full service, off-site record storage solution in the region
- SecurShred is the only records storage solution that services all of Vermont and surrounding areas.
- Boxes and records are picked up from your location in our locked vehicles by NAID certified security professionals and transported to the corporate records storage center, guaranteeing the security of your information.
- The records storage center employees index the contents of the boxes before they are placed in storage, which creates a trackable, simplified report of box contents.
- Boxes are labeled and then placed with computerized inventory control at our facility for organized, easy retrieval of contents.
- When needed, files are retrieved, scanned and sent to your offices electronically in PDF format, or delivered to you within 24 hours. You can add new files to existing boxes while preserving your documents.
- All contents have a retention date for future destruction by our NAID certified process.
Benefits of SecurShred Off-Site Records Storage
Eliminate Costly Extra Space and Management
The SecurShred corporate records storage center is the total solution to eliminate costly use of self-storage or valuable office space. Employees no longer have the burden of carrying, organizing or retrieving files.
Controlled Access to Records and Data
Your files are only accessed by the individuals authorized to view them.
Climate Controlled Environment
Ensure the longevity of even the most sensitive records.
Disaster Protection and Planning
Don’t let a natural disaster destroy years of corporate records and data.
Flexible Access
Retrieval of a document or box within 24 hours of request. Tracked and then replaced after use, your file is
secure at all times. Don’t waste employee time or create off-site access risk when retrieving a document or file at a storage rental center or warehouse.
Reporting for Easy and Cost Efficient Retrieval
Eliminate costly, time consuming searches for records at audit time. Your documents and boxes are easy to retrieve with our organized reporting system.
Legal Compliance
Document life cycle management programs help determine which files to maintain and which to destroy.
The Top 10 Records Management Mistakes
1. Keeping records management in-house.
2. Procrastinating the off-site facility move.
3. Inconsistent document retention schedule.
4. Disorganized, non-indexed files.
5. Choosing a self storage unit for off-site storage.
6. Not shredding or destroying documents on a regular basis.
7. Hiring a records storage center that does not meet industry standards.
8. Keeping your digital media on-site, at your offices vs. a secure off-site location.
9. Lack of quality control checks to ensure viability of data.
10. Not keeping up with current laws and regulations governing privacy, information confidentiality and storage regulations.
When it’s time for the destruction of documents, trust SecurShred. The first AAA NAID Certified destruction company in Vermont for mobile and plant based destruction of expired paper records.
Certified security means a reduced risk of information leaks from your business. The National Association for Information Destruction (NAID) is the only recognized certifying organization for the information destruction industry. NAID regularly and randomly audits our facilities and processes, peace of mind for you that we handle your information securely. SecurShred complies with the NAID Certification Program standards for secure destruction processes including operational security, employee hiring and screening, equipment, policies and procedures, responsible disposal and insurance. SecurShred is insured and bonded in the unlikely event of any security breach. A destruction industry specific Errors and Omissions policy insures against shredding activity related security breaches.
