Paper, microfiche and microfilm are becoming things of the past, as we begin to convert to the world of online electronic media files and storage. Gone are the days spending hours sifting through paperwork, boxes or filing cabinets looking for what you need. We are now able to search for a folder or particular file and be able to access the information within seconds.
For certain industries, such as health care, the migration to the electronic health record for each patient is mandatory, and incentives exist to help providers convert to digital form. Converting your records will take planning and an investment of time and resources to reach demonstrated use and achieve long term benefits. Scanning and storing documents, fiche or film is the first step to the electronic record transition.
Converting your files to electronic media is a detailed process. Service Bureau professionals make each page ready for scanning by removing staples, paperclips, eliminating duplicate forms, aligning edges, removing envelopes and sizing smaller pages for readability. Every page of the file is prepped prior to the scanning process. Microfiche conversion is prepped similar to the above however it is more time consuming in the end. Because they come in sleeves each microfiche is individually scanned unlike film or paper that can be fed through a document feeder. Each microfiche can vary in format; we are able to convert a wide variety of options. SecurShred can convert jacketed fiche filed at various reduction rations in both simplex and duplex modes. Your images will be processed not on a line scanner but a high precision digital camera. This camera will capture the entire page in one shot for improved archival quality images. They can be grayscale and bitonal, large single-image fiche containing maps or other large graphic images in grayscale, color or black and white. We have the experience and the latest technology, to capture graphic images with fine detail.
Do you have poor quality film? Grayscale imaging is available for faded or damaged original film or duplicates that require meticulous handling. High resolution or grayscale imaging may be needed or the film may simply require cleaning, duplication or image cropping. Historical value may call for fine details to be captured in order to get the look and feel of the original documents, for preservation or research.
SecurShred is dedicated to providing a full cycle Electronic Document Management (EDM) solution for your business, from planning and preparation of the digital transition of your records, to implementing a private online document repository for your documents, and to the secure destruction of paper records. Every business – financial services, retail, manufacturing, education, government and others – will benefit from affordable technology that assists in capturing, storing and retrieving information.
Document Imaging and Electronic Storage is a multi-step process. SecurShred uses the Digitech Systems suite of conversion software to capture and assure clarity, readability, and retrievability of your records.
Protect your most important business assets, your information. A lost or damaged record can translate into lost revenue.
• Simplify Disaster Recovery. Protect your data physically and electronically with controlled access and 24/7 system monitoring.
• Enhance client record security. Implement information policies with multiple layers of security. Gain audit confidence with documented evidence of security control, audit trails, user activity and document or record history.
• No waste of valuable office space to house filing cabinets.
• Achieve compliance with industry regulations.
• Improve process efficiency. Retrieve a record and answer your clients’ questions on the spot.
• Free up your IT department from management of growing amounts of data with scalable and maintenance-free storage.
• Convert capital expenditures into tax deductible operating expenses
Contact the customer service department at SecurShred for more information or to schedule a free demonstration today! 877.863.3003 | [email protected]
